E-Procurement Practices and Organizational Performance: A Case of Kiambu County Government Kenya
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Date
2024-05
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International Academic Journal of Economics and Finance (IAJEF
Abstract
Businesses are increasingly using eprocurement around the world, thanks to
technological advancements. The eprocurement is critical to attaining
organizational objectives. However, the
county governments have significant
challenges in adopting e-procurement
processes in their operational. Clearly, the
benefits of implementing important eprocurement processes are not visible in a
regressive government climate. Companies
who employ e-procurement in their
procurement operations, typically experience
benefits such as cost reductions, data
exchange, and simpler procurement
processes. This survey aimed to explore the
effect of e-procurement practices on the
performance of Kiambu County
Government. The study objectives include; to
assess the influence of e-auction, e-tendering,
e-ordering and e-invoicing on the
performance of Kiambu County
Government. The study anchored by Auction
Theory, Resource Based View (RBV)
Theory and Technology Acceptance Model.
The study utilized a descriptive survey
research design. The survey targeted 216
staffs drawn from procurement department
and finance department working at Kiambu
County Government. Stratified random
sampling technique was utilized to choose 65
participants. The data was gathered through
questionnaires. The collected data were
examined using SPSS v.26, Statistical
Package for the Social Sciences. To present
the examined data, frequency tables, means,
and standard deviations were used. The
findings of the study revealed that E-auction
improves efficiency in procurement process
which involves the savings of time for sellers
and buyers. E-tendering results to a shorter
tender invitation procedure and resulted in
more transparency in the tendering process.
E-ordering enhances timely order
acquisitions and delivery. E-invoicing
reduces errors in payment and boost
accountability and transparency. The
findings revealed that e-auction, e-tendering,
e-ordering and e-invoicing significantly
affect the performance of County
Government of Kiambu. The study concludes
that e-auction, e-tendering, e-ordering and einvoicing positive significantly enhanced the
performance of Kiambu County
Government. Through e-auctions,
governments save a lot of time and money
while also giving suppliers a chance to
expand into new markets. E-tendering
significantly reduce costs while increasing
the operation efficiency of public sector
tendering. E-invoicing enhances
performance by facilitating an organization's
smooth operation. The study recommend that
county government should improve
accounting, recording, and reporting through
appropriate invoicing mechanisms.
Requisition, tendering, contract warding, and
payment should all be included in the
automated procurement process.
Additionally, the county government should
improve the delivery of public services by
giving both the national and county
governments timely, transparent, and
accurate financial and accounting
information. The county administration
should use electronic ordering, especially for
processing purchase orders electronically
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Citation
Obiero, R., Ngugi, L. (2024). E-procurement practices and organizational performance: A case of Kiambu County Government, Kenya. International Academic Journal of Economics and Finance, 4(2), 238-262