Monitoring and Evaluation Practices and Performance of the National Government Constituencies Development Fund Projects in Kenya: A Case of Nyaribari Masaba Constituency
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Date
2025-06
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Kenyatta University
Abstract
A project is deemed successful if its goals are met, accepted criteria are followed, deadlines are met, and the project stays within the organizational budget. The application of monitoring and evaluation (M&E) techniques has improved stakeholder shared learning, boosted productivity, and developed capacity with the goal of implementing the learned lessons to change organizational policies and procedures. Establishing the impact of monitoring and evaluation procedures on the performance of NG-CDF projects in Kenya—as demonstrated by the Nyaribari Masaba Constituency—was the primary goal of the proposed study. The study sought to determine the effect of budgetary allocation, policy frameworks, stakeholder integration and technical capacity on performance of NG-CDF projects in Nyaribari Masaba Constituency. The study was guided by program theory, Project Success Theory, Results-based management (RBM) theory and Theory of Change. The study employed descriptive research design. The target population will be NG-CDF projects in Nyaribari Masaba Constituency and the respondents will be 2376 comprising of monitoring and evaluation teams from various organizations, CDF committee members, members of the public, elected leaders, government leaders and religious leaders. The researchers employed the stratified sampling method to ensure a representative sample, while the respondents were selected using the simple random sampling method. The sample size consisted of 342 respondents, and questionnaires were utilized to collect primary data. Additionally, a pilot study involved 34 respondents to test the study's procedures. To ensure validity, content validity, criterion validity, and face validity were measured. Reliability was assessed using Cronbach's alpha test. In terms of data analysis, descriptive statistical techniques such as mean and standard deviation were employed to analyze the quantitative data. Furthermore, inferential analysis, including correlation analysis and regression analysis, was conducted. The findings were presented using tables and figures. The study revealed a significant positive impact of budgetary allocation, policy frameworks, stakeholder integration, and technical capacity on the performance of NG-CDF projects in Nyaribari Masaba Constituency. The research concludes that there is sufficient funding available for the monitoring and evaluation of projects, as well as an ample number of human resources dedicated to this task. The existence of policy frameworks allows project managers to efficiently oversee and manage the progress of their projects, as well as the performance of their teams. By integrating stakeholders, clients are more likely to adopt projects that align with their needs, and engaging stakeholders enhances the transparency of project activities, ensuring that projects are held accountable for their actions. The project staff has undergone training to acquire the necessary skills for carrying out the monitoring and evaluation process. It is recommended by the study that the monitoring and evaluation budget be explicitly outlined in the project budget to recognize its vital importance in facilitating effective project implementation. Project managers must establish a structured policy framework outlining the project's components and the sequential steps required to attain the desired outcomes. Additionally, they should conduct a thorough stakeholder needs assessment to comprehend the interests, values, concerns, perspectives, and requirements of different stakeholder groups, while also evaluating the varying levels of influence and power each stakeholder holds. Furthermore, project managers should provide brief training sessions emphasizing efficient time management, task prioritization, project management, team leadership, and other essential skills.
Description
A Research Project Submitted to the School of Business, Economics and Tourism in Partial Fulfillment of the Requirements of the Degree of Master of Business Administration (Project Management Option) of Kenyatta University, June, 2025
Supervisor;
1.Morrison Mutuku