Procurement Procedures and Implementation of Kenya Ports Authority Projects, Mombasa County
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Date
2023
Authors
Musyoka, Douglas Mbula
Journal Title
Journal ISSN
Volume Title
Publisher
Kenyatta University
Abstract
The Kenya Port Authority aims at aligning its policies and projects to the government’s
Big Four development agenda: Food Security, Manufacturing, Universal Healthcare and
Affordable Housing. However, most projects have faced key challenges on time and costs
management which have led to lack of project completion within the specified time and
thus increases the costs involved. The intended benefits are partly or never realized due to
many unsuccessful project implementations. The main objective of the research study was
to investigate the influence of procurement procedures on the implementation of Kenya
Ports Authority Projects, Mombasa County. The specific objectives of the study were to
examine the influence of procurement planning, supplier selection, contract monitoring and
control and inventory management. The study was guided by grey system theory and lean
inventory theory. This study utilized descriptive research design. The unit of observation
was the project managers and project team who are directly involved in the implementation
of projects undertaken by KPA. Therefore, the targeted respondents were 100 comprising
of 15 project managers and 85 project team members. A census of 100 respondents was
carried out. Primary data was collected using questionnaires. Piloting of research
instruments was carried out within the organization involving 10 respondents who were
not involved in the final study. Content validity was employed in this study to determine
how well the research instruments will measure what they were designed to measure.
Cronbach’s alpha method was used to check for the internal consistency of the items in the
questionnaire. Quantitative data was analyzed using descriptive statistics such as mean and
standard deviation. In order to test the relationship between variables and the extent to
which they are influence each other multiple regression analysis was applied. The study
concluded that procurement planning increases efficiency and reduces procurement time
which enables procurement arrangements to be more appropriate to the contracts being
procured, delivering faster processing of activities and more efficient contract
implementation. Supplier selection based on quality factors improves quality project
implementation in Kenya Ports Authority. contract monitoring and control ensures that
products are delivered as and when they are ordered. Procurement activities are assessed
continuously to ensure that contracts are honored, and all purchasing processes have been
followed. Effective inventory management allows the organization to fulfill orders on time
and accurately. The study recommended that during the procurement process the
organization should consider procurement objectives, the savings and benefits
opportunities and the measures and targets and the approach to risk management. When
selecting suppliers the organization should consider their reliability and quality of suppliers
which needs to be consistent. The organization should standardize contract creation using
a set of terms, conditions, and legal language that applies to a large subset of contracts. The
organization should set minimum stock levels for each item that allows it to order new
stock in before it runs out, understand its supply chain and minimize shrinkage.
Description
A Research Project Submitted to School of Law, Arts and Social Sciences in Partial Fulfilment of the Requirements for Award of Master of Arts in Public Policy and Administration, Kenyatta University, February 2023.
Keywords
Procurement Procedures, Kenya Ports Authority Projects, Mombasa County