Factors affecting implementation of electronic procurement system in the public sector: a case of National Aids Control Council
Metoh, Isaac Kipyego
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The main objective of the research was to establish factors that affect implementation of electronic procurement system in parastatals under the ministry of special programmes; there is only one parastatal under this ministry; that is National Aids Control Council. A research gap was established where little research has been undertaken to investigate factors affecting the implementation of electronic procurement system, and it is against this background that the project sought to establish the main factors that affect the implementation of the system. It also sought to establish the benefits and challenges encountered by the public sector in their bid to instill electronic procurement system. This study will benefit the Government of the Republic of Kenya being the main user of the rules and processes of the procurement system. It will also help in elimination of the constant focus on corruption since it will bring all the operations in the procurement departments above board. The other beneficiary is the Procurement officers in various departments in the civil service since it will guide them on the way forward as far as the procurement of goods and services is concern thus reduce the possibility of under deals. Public Procurement Oversight Authority will also benefit from this study in that it will consolidate whatever comes out of the research to formulate policies& procedures that will enhance the transparency in the administration of the procurement dockets in the public sector. The researcher also established the benefits and challenges of implementing an electronic procurement system in the public sector. The literature is drawn from different studies and also from authorities who have written on this subject in and outside Kenya. The aim of the review was to establish what other researchers have written regarding the problem being investigated, and if they have been done in line with the objectives under study. The researcher employed descriptive research design, Primary data was collected using a questionnaire, and there after data was analyzed using both quantitative and qualitative methods and presented in form of tables and charts. Majority of the respondents were learned male of between 30-40 years of age who have been in the organization for less than 2 years. Most of the respondents believed that costs associated with the Implementation of e-procurement have a direct impact on the Organizations. All the respondents agreed that training of users and management's support has a positive impact on the Implementation of the e-procurement system. Training of stakeholders also posed a challenge as they implemented the electronic Procurement system. It was also noted that turnover of the employees' required continuous training for the incoming staff. Formal recognition backed by legislation of the electronic procurement transactions should be encouraged to accelerate the' rate of Implementation of the System within the public sector. Integration of the Organizations system and those of the suppliers, demonstration of the positive impact of the system, and installation of linkages between all Governments agencies should be encouraged for faster Implementation of the e- procurement system in the public sector.