Determinants of effective monitoring and evaluation systems for non profit projects: a case of international Non Governmental Organizations projects in Nairobi
The study focused on examining the key determinants of effective monitoring and evaluation systems for non-profit projects in Nairobi. The study in particular explored how the project plan, project technical capacity, project enabling environment and stakeholder's participation in monitoring and evaluation influence the effectiveness of project monitoring and evaluation systems for non-profit projects. Before the study was commissioned, the only material that was available and relating to monitoring and evaluation was in the form of manuals, guidelines, policies and discussion or working papers that were written by either individuals or organisations with the view of guiding monitoring and evaluation activities, but not specific to the topic of this study. There were no formally documented studies on the topic and thus, this study intended to contribute and fill that gap. The target population for the is study were respondents comprising of either project managers or project monitoring and evaluation officers randomly drawn from non-profit projects from International NGOs based in Nairobi. Simple random sampling method was employed for selecting respondents into a sample size of 73 non-profit projects drawn from the target population of 146 non-profit projects implemented by international NGOs in Nairobi. Data was collected using a closed structured questionnaire that was filled by either a project manager or project monitoring and evaluation officer randomly selected from each international organisation. The questionnaire was pretested for validity and reliability, and adjustments made before it was adopted for this study. Data gathered was then analysed using computer statistical software called SPSS and results presented using tables and charts based on the objectives and questions of the study. The study concluded that determinants of effective project monitoring and evaluation system for non-profit projects include project enabling environment, stakeholders' participation in project monitoring and evaluation activities, project capacity to supply project monitoring and evaluation information, and the project plan. The effectiveness of these determinants is manifested through easy assessment of projects, accountability in projects, capacity of staff to undertake project monitoring and evaluation work among others. The study recommended that human resources, finance resources, early planning for project monitoring and evaluation activities, information communication technology and involvement of all stakeholders in project monitoring and evaluation work as some of the considerations to be put in place for an effective project monitoring and evaluation system for a non-profit project. The study is beneficial to NGOs, development community and agencies for designing and implementing project monitoring and evaluation systems; and to scholars who may find the study valuable to add to the existing body of knowledge.